Real Estate Software
AgencyMax
Take a Tour
Overview
Updating Websites
Over 20 websites, including your own.
Fancy Emails
Send matching listings, weekly updates, price reductions, new listings and many other types of bulk emails.
Listing & Property Database
Appraisals, Listings, Properties, Buildings, Rentals, Other Agents and much more.
Clients & Contacts
Clients, Buyers, Sellers, Owners, Tenants and Agents in your Network.
Trust Accounting
Seamless and simple fully integrated trust accounting.
Go Mobile
AgencyMax works seemlessly with Freedom to give salespeople a world class mobile solution.
Customer Relationship Management
CRM specifically for Real Estate.
Printing & Promotion
Window cards, brochures, booklets, postcards, and so much more.
Diary, Workflow & Action Plans
Remember to do all those little things right all of the time.
Salesperson Tools
Comparative Market Analysis, Vendors Feedback, Mobile access.
Project Marketing
Full support for highrise developments and land estates.
Sales Accounting
Contracts, payroll, bonuses, conjunction and referral management, etc.
Documents & Forms
Automatic letters and forms for all aspects of the marketing and sale processes.
Management Tools
Manage cashflow, marketing and Salesperson performance.
Advertising
Advertising accounts, trust ledgers, clear understanding of Sellers comittment, plus an Advertising Library for inspiration.
Report Designer
Build your own or modify our built in reports for amazing flexibility.
Technical
Recommendations and specifications for the best experience.
Management Tools
Office & Salesperson Review Report
The Office Review report is a snapshot of some important metrics for the office as a whole, they include:
- Appraisals
- Total
- Won
- Lost
- Appraisal to listing ratio
- Listings
- Total
- Average, highest and lowest price
- Withdrawn
- Still listed
- In Progress and settled
- Listing to sale ratio
- Avergae days on market
- Total and average price reduction
- Advertising
- Total promised advertising from Sellers
- Total spent
- Total collected (recovered)
- Not recovered
- Overspent (amount spent over agreed office and seller budgets)
- Average advertising as percentage of asking price
- Average advertising per listing
- Contracts
- Current contracts, offers, cancelled sales, conditional, unconditional and settled
- Value of cancelled sales
- Value of settled sales
- Value average commission
- Sales volume
- Commison as percent of sale price
- Fallover rate
- Total open homes and home homes per week
- Total inspections and inspections per week
- Total contacts and new contacts per week
- Total mobile numbers, email address and postal address and expresses as percentage of whole database
Cashflow Report
The cashflow report is a simple but important report that looks are sales that are in progress and the expected settlement dates for estimate your likely future income.
You can include commenced contract if your in a business that has a low fallover rate. If your market is one that experiences higher fallover, then use the one based upon unconditional contracts.
A very good feature is the option to include promised advertising monies that are available to be drawn down, or will be available if the contract proceeds.
Advertising Status Report
The advertising status report allows for a quick and detailed view of all listings and their current advertising position. It shows the budget for each listings (Sellers budget and any office contribution totalled), amount spent to-date. Most importantly it indicates the amount due now from the Seller and any overspent advertising.
Overspent advertising can be a significant cost if not tracked carefully. We recommend printing this report for each sales meeting, for the Principal or Sales Manager (the report can be printed by office or grouped by each Salesperson.
Sales Meetings
Have you ever felt that after the real estate sales meeting you’re still not sure what has actually happened in the past week?
Do you ever have the feeling that if their was more clarity and honesty in the discussions, things could move forward?
The success of your business is based on the productivity of your real estate salespeople.
Ask yourself; are your Salespeople productive or just busy?
We know that it’s every real estate manager/owners desire to help their Salespeople reach their full potential. Assisting them to see what is going to make the difference between activity which makes them busy and productive activity which makes them money is all part of getting them to reach that potential.
Our Sales Meeting Reports are designed to do just that. Not only do the reports show you their activity, but the effectiveness of that activity. They are back to basics reports showing all the Key Performance Indicators, including Appraisal to Listing Ratios, Listing to Sale Ratios, Average Sale Price, Advertising Dollars Brought in / Spent and Overspent, plus the number of contracts and the fall over rate as well as itemising the number of Inspections and Open Homes held.
Once again, it’s the details that count - not only does it show how many contacts are going into the database, but the quality of that data, illustrating for you the percentages of contacts with phone numbers and email addresses.
Imagine the confidence you will have, when you know what every single real estate Salesperson on your team has been doing in the field. No more guessing. No more excuses. Just the facts.