AgencyMax

Real Estate Software

AgencyMax

Take a Tour

Listings

Our listing database tracks the entire lifecycle of a listing from appraisal through to settlement or withdrawal, and all the steps in between. Moving a listing from one stage to another is as easy as right-clicking on the listing and selecting the new stage.

Tracking of your competitors listings is also included. When utilised in conjunction with our Market Monitor feature this occurs automatically, keeping you up to date on a daily basis on what your competitors are doing. Their new listings, those they have sold and those they have lost. Absolutely priceless information in a tough market, especially when prices are under pressure.

A summary of the listing database features include:

  • Supports the following property types:
    • Residential
    • Commercial
    • Industrail
    • Rural
    • Vacant Land
  • Supports sales and leasing
  • Comprehensive searching on pratically all information
  • Customise the columns displayed
  • Fast find locators
  • Tag contacts so you can work with groups of them at once to improve efficency
  • Built-in reports and ability to make your own
  • Print labels, merge documents, merge into forms (PDFs)
  • Connected direct to our diary and workflow system so you can add action plans and record diary entries against listings
  • Store documents against listings (eg. word, excel, PDFs)
  • Record enquiries and inspections
  • Send fancy bulk emails, simple emails, or SMS messages
  • Import and Export
  • Advanced security control
  • Batch updaing of contact details, when you need to get your hands dirty and maintain your database.
  • Automated next followup
  • Map for each property
  • Link listings to your website so sellers can view the progress of their sale online
  • Record unlimited photos against each listing
  • Photo are automatically processing into the correct size for internet and high-quality print
  • Support for video and virtual tours

Gallery

Click on the image to expand.

Appraisals

Appraisal

AgencyMax incorporates a comprehensive database of all appraisals. You can record a considerable amount of information for each appraisal, this allows the printing of letter, sending of emails or presentations.

There is a provision for a price range and photographs. Allowing quite impressive letters or promotional material to be generated.

Appraisals are primarily linked to the address of the property. Unlike generic CRM systems that treat an appraisal simply as a person. AgencyMax has a comprehensive property database that allows you to manage your own complete database of property owners in your area, and having this directly linked to your appraisal history is very helpful.

Appraisals can be managed in a number of ways, you can ask the system to remind you to follow up the Appraisal by specifying a frequency (ie. weekly, monthly, etc). If you'd like to craft a comprehensive action plan of tasks to be performed for each appraisal, then you can add an Action Plan to the appraisal and the necessary tasks and appointments will be placed in all the appropriate staff's diaries.

Appraisal

Reports can be printed to list recent appraisals, or unactioned appraisals, or even lost appraisals.

For the Office as a whole and for each Salesperson, statistics regarding the number of apprasials performed and those won or lost, including conversion ratios, are collected and can be printed. The Office Review Report and Salesperson Review Report are good examples og how to review and act upon this information.

Properties

With a comprehensive real estate database that allows the recording of:

  • Residential real estate
  • Commercial real estate
  • Industrial real estate
  • Rural real estate
  • Land real estate

Starting with a comprehensive property database that can be pre-loaded by importing data from third party sources, such as Local Council, other computer systems, the Internet, or keying it in from scratch. This way as you do business, over time you'll build a valuable real estate database.

You can record a complete history of past sales, both yours and your competitors. When used in conjunction with our Market Monitor a comprehensive database of property movements is created for you automatically, creating a database of immense value. Having the ability to manage and control your own property and ownership database of this nature affords protection from the ever tightening privacy laws.


Gallery

Click on the image to expand.

Building Database

If you work in an area that consists of a large number of highrise buildings, you'll appreciate the Building database. With this database you can link properties to building. This allows you to work with properties and listings on a building by building basis.

Why is this important? When marketing high rise buildings you need to work on a building by building basis. If you have a property for sale, you might like to notify other owners in the same building that you are currently marketing a property. When the properties sells, it is wise to notify them again. This is a common real estate technique called Hot Spotting. Hot Spotting is a very powerful technique to generate more listings and sales.

Of course, we support many hot spotting techniques for normal houses, where you are dealing with streets. Simply put, our building database allows you to do the same with buildings.